Privacy Policy - Tuning Car Competitions

Privacy Policy – Tuning Car Competition Ltd

Welcome to the privacy policy of Tuning Car Competition Ltd.

At Tuning Car Competition Ltd, Company Number 16315289, we value your privacy and are dedicated to safeguarding your personal data. This policy outlines how we handle your information when you visit our website – www.tuningcompetitions.com – and interact with our services. It also explains your privacy rights and how legislation protects you.

Purpose of this Privacy Policy

This notice provides a clear explanation of how Tuning Car Competition Ltd gathers and uses your personal data when you engage with our site, whether by browsing, registering, entering competitions, purchasing services, or subscribing to newsletters.

Our services are not directed at children, and we do not knowingly collect information from individuals under 18 years of age.

Please review this policy alongside any specific data notices we may offer at points where we collect personal information. This policy complements, rather than overrides, those additional notices.

Who We Are

Tuning Car Competition Ltd, registered at 24 Leopold Road, London, England, N18 2DY, is responsible for the data we collect.

For privacy-related queries, please contact our Data Protection Officer:

Email: admin@tuningcompetitions.com

Changes to This Policy and Your Responsibility

This policy was last updated on 03/03/2025. We recommend reviewing it periodically, as we may make updates in accordance with changes in legislation or our services.

Please also notify us promptly if any of your personal information changes during your relationship with us.

Our website may include links to third-party sites or services. We are not responsible for their privacy policies and recommend that you review them separately.

The Data We May Collect From You

“Personal data” means any information that can identify you as an individual. It does not include anonymised information.

We may collect and process the following types of data:

Identity Information – including name, username, and date of birth.
Contact Information – such as address, email, and phone number.
Transaction Information – including records of payments and purchases.
Technical Information – your IP address, browser type, device info, etc.
Profile Information – your login details and competition entries.
Usage Data – how you use our website and services.
Marketing Preferences – including how you wish to be contacted.

We may also gather aggregated statistical data for analytical purposes, which is not considered personal unless it can identify you directly or indirectly.

We do not intentionally collect any sensitive personal information (such as racial or religious data, sexual orientation, health information, etc.), nor any data regarding criminal offences.

If you win a competition, we may request further details necessary to arrange delivery of your prize.

In cases where we require your personal data by law or to fulfil a service, and you do not provide it, we may be unable to proceed with that service or entry.

Marketing & Communications

We aim to provide you with choices around marketing. You may receive communications if:

You requested information or made a purchase.
You entered a competition.
You have not opted out of marketing communications.

We will only share your data with third parties for marketing with your express consent.

You may unsubscribe at any time via the link in marketing emails or by contacting us.

Cookies

You can adjust your browser settings to refuse cookies or alert you to their use. Some site functions may not work properly if cookies are disabled.

Using Your Personal Data

We will only use your personal data for the purpose for which it was collected, unless we reasonably consider another use compatible with the original purpose.

If we need to use your data for an unrelated reason, we will inform you and explain the legal basis.

In certain legal scenarios, we may process your data without your knowledge or consent.

Sharing Your Personal Data

We may share your data with:

Trusted service providers supporting our website and operations.
Legal and regulatory authorities where required.
Third parties in the event of business restructuring or sale.

All third parties are required to treat your data lawfully and securely. They are not permitted to use it for their own purposes.

International Transfers

Some service providers we use may operate outside the UK. In such cases, we ensure appropriate safeguards (e.g., adequacy decisions or standard contractual clauses) are in place to protect your information.

Please contact us for more details about our international data safeguards.

Data Security

We take data protection seriously and have implemented technical and organisational measures to prevent unauthorised access or misuse.

Only authorised personnel are allowed access to your data, and they are bound by confidentiality obligations.

We also have procedures in place to handle suspected breaches, and we will notify you and relevant authorities if required.

Data Retention

We retain your data only as long as needed to fulfil its purpose, including legal, tax, and accounting obligations.

The retention period depends on the type and sensitivity of the data, its use, and legal requirements.

In some cases, we may anonymise your data for research or analysis purposes, in which case we may retain it indefinitely.

Your Legal Rights

You have the right to:

Access your data.
Request corrections to incorrect or incomplete data.
Request deletion of your data under certain circumstances.
Object to processing, especially for marketing.
Restrict processing in specific situations.
Request a transfer of your data to another party.
Withdraw consent where we rely on it.

No fee is charged unless your request is excessive or repetitive. We may require ID to confirm your identity before fulfilling your request.

We aim to respond within one month, but complex requests may take longer.

Glossary of Terms

Legitimate Interest – our interest in managing our business and improving services.
Performance of Contract – data needed to fulfil a contractual agreement.
Legal Obligation – when processing is required by law.

External Third Parties

IT providers and administrative support teams.
Legal, financial, and audit professionals.
HMRC, regulators, and compliance bodies.
Marketing platforms (e.g., Mailchimp, Text Global).
Advertising analytics partners (e.g., All Response Media Ltd) using tracking cookies to improve campaign performance.

These partners process data on our behalf with strict confidentiality.

Contacting Us

If you have any questions or wish to exercise your rights, please contact:

Tuning Car Competition Ltd
24 Leopold Road, London, N18 2DY
📧 admin@tuningcompetitions.com